"Ok. So what are we doing here?" Common first words in a meeting
What is the most frustrating thing about meetings? For me, it is not knowing what the %*&# we are doing there. Even worse, doing the same things over...again!
What solves the issues of being "lost" and "redundant" in meetings? Better yet, what is the ultimate KILLER of unneeded meetings? THE AGENDA!!
Yes, an agenda detailing what you are doing, in what order and at what times. It is also easy then to assign tasks to each participant, determine deadlines and even avoid the meeting entirely (if you are not really needed at all).
2 DEGREE SUCCESS STEP: OMG Zach! Are you suggesting I have an agenda for every meeting I attend? Well, no. I am only suggesting that you have an agenda for the meetings you want to get in and out of, quickly! If you are spending social time too, then do whatever you want - at your own time risk.
How many meetings could you avoid or expedite if you had an agenda? How much more efficient and effective could you be if you always knew exactly what to talk about? What if you REQUIRED your boss to have an agenda to meet with you? (Do you not think they have one of their own?)
The agenda is just a ROADMAP for your meeting success. It tells you what path to take, how long to take it and where to go next. It prevents you from getting lost in casual discussion or even worse, bitching and moaning about blah blah blah...
Not interested in typing and creating a new agenda every time you meet? Type out one master form. Print 30 copies and place them in a folder that stays with you always. What?! Impromptu meeting? Pull out the folder, set the agenda and go! It might just surprise you how awesome it can be.
Cheers,
Zach
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